Manager, Project Administration & Coordination (Remote)
Leveraging Local Defenders to Prevent Trafficking on H-2 Visas
About Justice in Motion:
In the face of overwhelming legal and practical barriers, many migrants who have suffered exploitation or abuse at the hands of employers or government officials give up their rights after leaving the United States. Other migrants who flee abuse, violence, and persecution are unable to remain in safety due to lack of evidence to support their claims.
Justice in Motion is dedicated to ensuring that justice crosses borders through legal, educational, and policy initiatives in the U.S., Canada, Mexico, and Central America. Essential to this transnational model is our Defender Network, a unique partnership of on-the-ground human rights organizations in Mexico and Central America. Justice in Motion makes sure that wherever migrants go, their rights will follow.
The Manager plays an important role in supporting the Defender Network Program and Finance Department in overseeing the internal controls, logistics, and monitoring and evaluative components integral to the success of the organization’s largest government grant, funded by the Department of State.
For this role, professional fluency in Spanish is essential, because this person will regularly be interacting with Project Partners in Mexico to implement a 20-60 month grant funded project by the Department of State.
Ideal Candidate Profile:
Spanish fluency in a professional setting: This person is either a native speaker, or has significant experience using Spanish professionally, whether living and working abroad in a Spanish-speaking country or serving in a role where they engaged with Spanish-speaking migrant communities.
Analytical thinker: This person has the ability to identify and define problems, extract crucial information from data, and develop workable solutions based on the data.
Tech savvy: Can easily pick up and adapt to new technologies and systems. Work experience utilizing a database to streamline work and knows how to use video and chat apps to find the best way to connect. Familiarity with Salesforce is a huge plus.
Proactive manager of tasks and details. This is someone who takes ownership of systems execution to the smallest detail. Confident in determining next steps and offering solid suggestions for problem solving. This person loves handling details, regularly has several projects running in parallel, methodically works through checklists, uses simple but necessary tools to keep everything moving forward, and involves the right people at the right times.
Humility: This is someone who knows what they know, and knows what they don’t know, and isn’t afraid to ask a clarifying question or for help.
Enjoys learning and fixing things. This is someone who taps into existing resources and knows how to leverage them. They look for creative ways to solve problems and support the team.
Flexible team player: Someone who recognizes this a new, collaborative project and that team members tag in as needed. Ability to adapt, stay malleable and be receptive to a teamwork approach towards common goals.
Patience and adaptability: Skilled at juggling multiple priorities and the varying needs of individuals on the project team.
Proactive communicator: Demonstrated skills with communicating to a variety of audiences effectively, constantly looking for ways to solve problems before they occur. Takes ownership to confirm instructions are effective and appropriate, timely follow up as needed.
Poise under pressure: Experienced person who adapts quickly to unexpected events and challenges.
This is a grant funded role, and the focus of the role is to ensure successful execution of our Department of State grant to provide know-your-rights trainings to migrants traveling to the US on H-2 visas.
Work with Internal Controls consultant to identify areas for improvement regarding financial and accounting systems and processes
○ As needed, implement new internal control protocols.
● Maintain implemented financial and accounting controls.
● Support on single audit or other requests from the Department of State.
● Coordinate with bookkeeper to ensure grant expenses are properly earmarked and tagged.
● Work closely with Defender Network project partners to establish reasonable internal control systems used to collect and track data during the project period.
● Proactive troubleshooting of issues and ownership to solve unanticipated challenges.
Project Partner Support:
Coordinate project communications in both Spanish and English, as needed, across project partners and project team to share accurate, relevant, updated information about progress and activities.
● Translate project documents from English to Spanish and vice versa to benefit project partners and internal information sharing.
● Support in scheduling meetings proactively to keep projects moving forward. Help prepare agendas, take notes, distribute next steps, action items and agreements to facilitate effective project meetings and follow-through to goals/tasks.
● Coordinate collection and organization of evaluations, surveys, and other relevant information from project partners for delivery to M&E consultant.
● Logistics coordination for project events and project partner trainings in partnership with the Defender Network team.
● Contribute to trendspotting and identification of project needs (including but not limited to internal admin infrastructure, workflows, processes, tech and/or training and workshop needs),
and propose improvements for streamlining and efficiency.
● Skilled at navigating project partner requests, including tech and
other support requests.
Education and Experience:
BA from accredited university.
At least 3 years’ professional experience in similar or related roles
Accounting experience either through university or preferably in a professional setting.
Fluency in English and Spanish (speaking and writing with comprehension at professional level) is essential.
Experience working in a cross-cultural environment
Experience in program development, project design, and project management is a plus.
Experience working with project/task online tools like Asana or similar, to build out tasks and projects.
Meaningful work, travel, or study in Mexico or Central America.
This is a grant-funded, exempt position, reporting to the Defender Network Director and Finance Director, and begins on April 1, 2024. The grant is 20 months, and expected to be renewed twice, for a total of 60 months. This is a union position, and will be covered by Justice in Motion’s collective bargaining agreement during the period of employment.
Location and Travel:
Justice in Motion is a U.S.-based, remote organization, and this position can be based anywhere in the U.S., with work hours aligned with the Eastern Time Zone. This position will require occasional travel within the U.S. and Mexico (1-2 times per year).
Salary and Benefits:
The starting salary for this position is $69,200 (step 3). We provide a very competitive benefits package, including: 100% employer-paid healthcare for individual employees plus partial family coverage; 2% 401k annual contribution, work-from-home and home office setup stipends; our office is closed 12/24-1/1 plus 5 other paid holidays and 2 floating holidays per year. Additional PTO includes 12 days paid vacation in the first year, 12 sick days, and 5 personal days. A fully paid sabbatical is offered after 7 years of service.
HOW TO APPLY:
Justice in Motion values diversity in our workforce and encourages candidates of diverse backgrounds to apply. Please email a resume and a customized cover letter to email@example.com in the subject line, please write: “JTIP Project Admin-- [Your Name].”
Work will begin as soon as April 1, 2024. Candidates will be considered on a rolling basis. No phone calls please.
Justice in Motion is an equal opportunity employer and does not discriminate based on race, ethnicity, national origin, religion, gender, sexual orientation, disability, age, marital status, or status with regard to public assistance.